OrderBook - Purchase orders

Tracman is a simple to operate, very user friendly, application on your smartphone. It gives you the ability to login, generate a purchase order number, then
execute a legitimate purchase or hire on behalf of your company, and transmit that information back to admin in real time.

Parameters, set by your accounts department via a simple online dashboard, can provide oversight on Project spend, by employee or other criteria, helping to minimise cost and admin time.

The reporting functionality is a natural criteria for oversight by accountants, having the ability to review all financial aspects of employee behavior in real time. Best practice to help employees become cost conscious.


Tracman is:

a. Totally mobile platform

b. Very easy to use

c. Save money and time on the purchase process

d. Cost tracking

e. Real time monitoring of employee spend by head office.

f. Reduce admin time / expense

g. Reduce fraud

h. Encourage cost conscious culture in employee behavior

i. Encourage Best practice


Our primary objective was to be super simple for the staff to use, reducing employee resistance, and yet provide the accuracy and oversight needed by Management.

The drive to improve oversight and hence cash flow control is an inherent part of Spend Management which employees rarely fully comprehend. It is your money!

However they spend, admittedly on behalf of the company, they do so with little consideration as to the most economical way, supplier, timing or terms of purchase.


There is even less consideration as to the actual time spent doing the purchase transaction, from driving to the supplier, selecting items required and going through the purchase process, then returning to work.


Tracman takes the whole process mobile and they can do this from their desk as well. Employees always have their phone with them.


Examples of Typical User Groups

• Small to medium construction

• Civil Works / Site development

• Demolition companies

• Equipment Hire Companies

• Drainage companies

• Property Maintenance Companies

• Facilities Management Companies

• Building Maintenance Companies

• Earthmoving Companies

• Vehicle mobile servicing

• Painting Companies

• Landscape

• Kitchen installation

• Commercial Shopfitting

• Commercial travelers

• Government departments

• Council Departments

• Council Contractors

• Signage Companies

• And many many more


If you need to regain control of your employee spend, or improve cashflow planning giving better oversight, try this for free and see how you will save money with your employees in the field and your admin staff.

Less audit time required, improving relations with your suppliers.

toHire returns are done on time saving even more.


Complete accounting integration, while not available in this version, will be available in the next along with a number of new 'alert' features..


Have you a special purchase requirement not fulfilled here? Contact us to see how simple modifications can be.


A 100% New Zealand owned company.