Wholechild.care | Portal

Staff: Keep track of staff and associated info and whether they are active or inactive
• add staff, communicate with them through messaging

Parents/Guardians/Relatives: Keep track of main parents/guardians of child & their associated info
• add parents, communicate with them & allow them to keep track of invoices, events & monitor their own child activities,
• add associated children per parent. Each parent can have their own app and access
• set parent/relative as allowed to pick up child from center, have access to child info from app

Children: Add children’s info
• keep track of allergies, medicines, health providers info

Rooms: Add unlimited rooms
• assign children/staff to specific rooms. Will allow for filtering, searching and grouping across app

Services: Add your centers services and associated costs
• services can be per hour, per day, per week or per night

Pricing Plans: Add individualized pricing plans for each child
• set custom prices per service, per child
• invoices will automatically reflect childs customized price

Schedules: Add child's individual schedule
• record expected check-in/check-out times.
• includes overnights or extended stays
• associate services/costs with each attendance record
• future attendance will automatically be populated based on child’s schedule

Attendance: Keep track of daily child attendance
• add future expected attendance dates and confirm attendance in real-time
• automatically syncs & updates w/ other staff/parents app
• attendance automatically added weekly based on child’s schedule

Activities: Record child activities throughout the day
• record naps, meals, milestones, diaper changes etc and associated time
• upload photos/videos associated w/ activity
• parent will have access to real-time updates to see activities
• limit activity to staff only if needed
• sort activities by date or type

Messaging: Send messages to administration, staff or parents
• create and manage threads based on entire staff, entire administration or parents or a combination of these as needed
• get automatic notifications when a new message comes in
• attach images/videos/documents to messages

Events: Add center closings, staff vacations, field trips, meetings etc
• allow parents to see upcoming important dates as well
• upload multiple images/videos/documents to events
• limit access to individual events as staff-only

Calendar: View upcoming events, check-in/out at a glance
• shows days where there will be attendance or events

Invoices: Keep track of invoices per child
• invoices will list status as unpaid/partial or paid and by which parent
• record method(s) of payment for each payment made
• automatically send email w/ invoice amount to parent before or after it’s due based on whether the child is set to pre or postpaid
• send/resend invoices via email anytime to parents
• split invoice cost between parents
• limit which parents/relatives can view invoices

Permissions: Assign a multitude of permission access
• Assign access to functions like adding, editing, viewing, deleting several areas like parents, children, events, messages and more