If you’ve been a long-time user of Things, you will remember that the app has always had a rather simple and clean interface that did well at the time. It was simple, sure, but it certainly wasn’t seamless and still felt like a clunky task manager, and you couldn’t tell what your overall progress was on a project. That all changes with Things 3. The design in Things 3 has been rebuilt from the ground up to provide users with a more simple interface design that feels seamless and natural to use. The developers made the UI in Things 3 more “invisible” so that it never interferes with the focus on the task content of each user, while also adding rich new features and functionality that make your life easier. Previously, to-dos always just looked like that — a task item in a cell area, along with some tags and a due date. But now, a to-do item just appears as basic text, that is, until you open them. When a task is opened, it works like a piece of paper, empty, and ready for your thoughts. You can add as little or as much detail as you like for each task, and also pick a due date and time, throw in some tags, add a checklist, or include a deadline, but all of these items are tucked away until you actually need them. The developers made this “magic paper” so that each task item adapts to your needs, and not the other way around, so it doesn’t feel like a form that you must fill out each time you need to add a new task in. This is especially true when it comes to using the new checklists feature. I’ve always been a sucker for fantastic design, and while I always thought the old Things looked pretty, it didn’t have the features that I needed. However, Things 3 has amazing an amazing design and aesthetic, and a ton of powerful new features that tie it all together. It’s hard for me to resist when something looks this good yet still functions properly.
Those who want a simple and clean task manager.
Wunderlist is a simplistic task manager that lets users easily create lists to share with others. The minimalistic design of Wunderlist makes it super easy to capture, share, and complete all of your daily tasks. The service is also cross-platform for iOS, Mac, Windows, and Android, so your tasks go wherever you go. While the basic free account will be enough for most people, there is also a Pro subscription that can be purchased as an in-app purchase for even more productivity-on-the-go, such as files and delegating tasks to others.
Why we love it
We enjoy using Wunderlist because it is simple, sleek, and powerful yet flexible enough for all of our needs. It is a pleasure to capture your to-dos in the app, and sharing is a must for most people nowadays. Plus the variety of backgrounds are gorgeous and make task management fun, and the Pro subscription is optional for those who need it.
For those who want the Swiss Army knife of task managers.
If you want to be super productive, then you need OmniFocus 2. This powerful task manager app follows the Getting Things Done (GTD) system, where users create projects, custom perspectives, location-based reminders, delegate, and review all of their tasks. While OmniFocus 2 is known to have a steep learning curve and can be quite costly for the entire suite, it is a powerful and fairly customizable solution for those who want the best task management software their money can buy. It's also the best choice if you want to go with the traditional GTD system.
Why we love it
The complexity of the app may scare us at first, but it is one of the most flexible and customizable options out there. There are not many limits with OmniFocus 2, and while it can be expensive for all the apps, it's well worth the cost for productivity nuts like us.
For those who like to use the Kanban method for managing their projects.
For an all-encompassing project app, Trello offers many useful features. Create a board, add a list, and then pop in cards that can contain tasks, files, photos, and checklists. You can assign items to others, receive notifications, comment on cards for collaboration, and much more. Trello can be accessed via the Web and is available across multiple devices and platforms, so you can keep up with projects from anywhere.
Why we love it
Trello is a wonderful project management app that uses the Kanban method. With the right features to create, maintain, assign, and keep track, you cannot go wrong with Trello.
Google Drive is a free service from Google that allows users to store files and documents in the cloud without any extra effort.
Dropbox is your one-stop cloud for storing photos, media, documents, and other important files and accessing them everywhere.
Microsoft OneDrive is the online storage solution from Microsoft. Store your Word, Excel, and PowerPoint files here, along with photos, PDFs, notes from OneNote, and much more.
Box gives users 10GB for free, so you can store your most important files with Box.
Amazon Drive is a service that is available for all Amazon users, and allows you to store and access your files anywhere you can sign in to your Amazon account.
For those who need a team communication tool that offers file sharing.
For a great way to communicate with your team, check out Slack. With real-time messaging and file sharing, you can instantly collaborate with team members and coworkers. Slack syncs across devices and can be accessed via the Web. There are additional useful features including search and archive, integrations with Dropbox, Twitter, and Google Drive, and configurable notifications so you never miss a thing.
Why we love it
Slack is a vibrant team communication tool that allows for instant messaging and convenient collaboration.
For those who...
- Need a team communication tool
- Want an app that is accessible across multiple platforms
- Would like an app with file sharing
Not for those who...
- Prefer their current team communication app
- Do not need a multi-platform tool
- Have tried Slack and disliked it